Position posted by Visit Eau Claire

Created: Aug 28, 2019

Job Title:
Program Coordinator
Job Status:
Part Time
Job Category:
Hospitality - Travel
Eau Claire
Salary Type:
Not Specified
Job ID:
Dianne Hughes
128 Graham Avenue, Suite 151, Eau Claire, WI
None Specified

Job Description

Program Coordinator is responsible for the successful implementation and oversight of special events, promotions, and projects of Visit Eau Claire, including, but not limited to, all specific duties outlined below.


Event Management:
● Develop, manage and implement Eau Claire Experience Center events and operations including, but not limited to, booking event entertainment, managing event logistics and thoroughly communicating with event organizers and VEC staff.
● Manage and implement external events involving VEC including booking entertainment, securing event locations, managing event logistics and thoroughly communicating with event organizers and VEC staff.
● Manage and ensure the smooth operation of internal and external Visit Eau Claire and Sports Commission events.
● Work with committees as directed, to develop and implement new events.
● Follow up on all leads to confirm Experience Center partner programming such as the use of Shadow Boxes, the Pop-up Shop and private events.
● Work with the appropriate staff to determine event budget, guidelines, program, content, history and purpose of planned events.
● Serve as liaison with committees, city and county in all aspects of special events approvals.
● Work with the Director of Marketing for creation and completion of collateral material of events.
● Proof all materials related to special event activities.
● Work with sales team to coordinate planner and journalist FAM tours and site visits.

Community Relations:
● Consult with community groups planning and operating special events, including those applying for and receiving VEC grants.
● Work with VEC volunteers to assist with community relations and events.

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